HomeMy WebLinkAboutNominating Committee Minutes May 11, 2021 Cape Breton Regional Municipality
Nominating Committee
Minutes
Tuesday,
May 11, 2021
10:06 a.m.
Via Videoconference
Mayor Amanda M. McDougall called the meeting to order.
Present: Mayor Amanda M. McDougall, Chair
Councillor Gordon MacDonald
Councillor Steve Gillespie
Councillor Eldon MacDonald
Councillor Glenn Paruch
Councillor Steve Parsons
Staff. Marie Walsh, Chief Administrative Officer
Deborah Campbell Ryan, Municipal Clerk
John MacKinnon, Deputy Chief Administrative Officer
Deanna Evely, Director of Human Resources
Kirk Durning, Manager of Recreation
Sharon MacSween, Recording Secretary
Absent: N/A
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 2
Summary of Decisions
1. Approval of Minutes:
Motion to approve the February 9, 2021 Nominating Committee Minutes. Carried.
2. Approval of Agenda:
Motion to approve the May 11, 2021 Nominating Committee Agenda as circulated.
Carried.
3. Report on Call for Expressions of Interest — Citizen Representatives on
Committees:
Motion that a recommendation be made to Council to appoint the following eight (8)
citizens to the Accessibility Advisory Committee:
Candidate 41
Candidate 42
Candidate 43
Candidate 44
Candidate 45
Candidate 46
Candidate 47
Candidate 48
Carried.
Motion that a recommendation be made to Council to appoint Councillor Cyril MacDonald
and Councillor Steve Gillespie as the two Council representatives on the Accessibility
Advisory Committee. Carried.
Motion that a recommendation be made to Council to appoint Candidate 410 to the
Diversity Committee as the Gay, Lesbian and Transgendered Community representative.
Carried.
Motion that staff be directed to re-advertise for citizen volunteers to fill the vacant positions on
the Diversity Committee (i.e. one representative from Cape Breton University, and one from the
Cape Breton-Victoria Regional Centre for Education); and the three representatives for the Cape
Breton Island Housing Authority Board. Carried.
Continued...
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 3
Summary of Decisions (Cont'd):
3. Port of Sydney Development Corporation—Board Vacancies
Motion that the Clerk be directed to reach out to all citizens who recently applied for the
Port of Sydney Development Corporation (PSDC) Board, but were not successful, asking if
they want to re-offer to serve on the PSDC Board as a representative with a professional
engineering designation and a representative with marketing expertise. Carried.
Motion that in the event the recent applicants do not re-offer and/or do not have the
required expertise in the engineering and marketing fields, the Clerk be authorized to place
the required advertisements for these vacancies on the Board without the requirement to
bring the matter back to the Nominating Committee. Carried.
ADJOURNMENT
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 4
Roll Call
1. Approval of Minutes:
Motion:
Moved by Councillor Parsons, seconded by Councillor Gordon MacDonald, approval of
the Nominating Committee from:
➢ February 9, 2021
Motion Carried.
2. Approval of Agenda:
Motion:
Moved by Councillor Parsons, seconded by Councillor Gillespie, approval of the May 11,
2021 Nominating Committee agenda as circulated.
Motion Carried.
3. Report on Call for Expressions of Interest — Citizen Representatives on
Committees:
Deborah Campbell Ryan, Municipal Clerk, reviewed her Memo that was included in the
agenda package, noting the public advertisement for expressions of interest and the
application deadline. The Clerk then reviewed the Committee requirements and submissions.
a) Accessibility Advisory Committee:
Mayor McDougall opened the floor for nominations Accessibility Advisory Committee
Councillor Gillespie noted that up to 8 citizens are required and 8 people have applied. The
following motion was then put forward.
Motion:
Moved by Councillor Gillespie, seconded by Councillor Parsons, that a recommendation
be made to Council to appoint the following eight(8) citizens to the Accessibility Advisory
Committee:
• Candidate 41
• Candidate 42
• Candidate 43
• Candidate 44
• Candidate 45
• Candidate 46
• Candidate 47
• Candidate 48
Motion Carried.
Continued...
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 5
Report on Call for Expressions of Interest—Citizen Representatives on Committees (Cont'd):
Accessibility Advisory Committee (Cont'd)
It was noted that after polling Council, Councillor Cyril MacDonald and Councillor Steve
Gillespie put their names forward to serve on the Accessibility Committee.
Motion:
Moved by Councillor Gordon MacDonald, seconded by Councillor Paruch, that a
recommendation be made to Council to appoint Councillor Cyril MacDonald and
Councillor Steve Gillespie as the two Council representatives on the Accessibility Advisory
Committee.
Motion Carried.
b) Diversity Committee:
Councillor Parsons nominated Candidate 45 to serve on Diversity Committee as the Gay,
Lesbian and Transgender Community representative. The Clerk asked for clarification on
Councillor Parsons' nomination as Candidate 45 was listed for the Accessibility Advisory
Committee. Councillor Parsons clarified that he wanted to nominate Candidate 410 to
serve on the Diversity Committee as the Gay, Lesbian and Transgendered Community
representative.
Motion:
Moved by Councillor Parsons, seconded by Councillor Gordon MacDonald, that a
recommendation be made to Council to appoint Candidate 410 to the Diversity Committee
as the Gay, Lesbian and Transgendered Community representative.
Discussion:
Clarification was provided by the Clerk regarding the Candidate number in the matrix
package circulated.
Motion Carried.
The Clerk advised that the next advertisement for expressions of interest will be the third
call for a representative from Cape Breton University and one from the Cape Breton-Victoria
Regional Centre for Education.
Point of Information
Mayor McDougall raised a Point of Information and inquired if the Diversity Committee is
able moved forward without representation from Cape Breton University; and from the Cape
Breton-Victoria Regional Centre for Education. The Clerk indicated that it was her
understanding that the Committee has sufficient representation in terms of quorum to move
forward, noting that it was also her understanding that the Diversity Committee plans to develop
on new Terms of Reference and Mandate.
Continued...
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 6
Report on Call for Expressions of Interest—Citizen Representatives on Committees (Cont'd):
c) Cape Breton Island Housing Authority Board:
Mayor McDougall noted that the one person who applied to serve on the Cape Breton Island
Housing Authority Board is not eligible as they are an employee, and suggested that
Committee members reach out to anyone they may know who may be interested in serving
on this Board.
Motion:
Moved by Councillor Gillespie, seconded by Councillor Parsons, that staff be directed to re-
advertise for citizen volunteers to fill the vacant positions on the Diversity Committee (i.e. one
representative from Cape Breton University, and one from the Cape Breton-Victoria Regional
Centre for Education); and the three representatives for the Cape Breton Island Housing
Authority Board.
Motion Carried.
4. Port of Sydney Development Corporation—Board Vacancies:
The Clerk reviewed her Memo, noting that on March 24, 2021, Marlene Usher, CEO of the
Port of Sydney Development Corporation, advised that two Board members had resigned,
namely Troy Hulme, representing the engineering sector, and Glenn Murrant, representing the
marketing sector.
Deborah Campbell Ryan advised that in January of this year, there was a call for applicants
for the PSDC at that time. Of those who were not successful in that process, there may be
citizens who meet the criteria required for these two vacant positions. A Matrix of those
applicants was provided.
The Clerk noted that should the Committee want to consider reaching out to those citizens who
were not successful in that previous call for volunteers to ask if they would be interested in
putting their names forward again for the PSDC Board, then the Committee should identify two
individuals who meet the criteria and direct staff to contact them accordingly. However if the
citizens decline, or if the Committee does not want to approach those citizens, then those
positions should be included in the upcoming advertisement calling for citizen volunteers.
After the Report was received, the following was discussed:
Selection process for the vacancies
• If anyone was contacted at this point regarding the vacancies
• Perception of favoritism in selecting individuals from the earler list
• Willingness of previous applicants to allow their names to stand
Qualifications and experience required by citizens appointees
• Recent correspondence received regarding PSDC Board of Directors resignations
• Direction required from the Committee
Continued...
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 7
Port of Sydney Development Corporation—Board Vacancies (Cont'd):
Motion:
Moved by Councillor Paruch, seconded by Councillor Parsons, that the Clerk be directed to
reach out to all citizens who recently applied for the Port of Sydney Development
Corporation (PSDC) Board, but were not successful, asking if they want to re-offer to serve
on the PSDC Board as a representative with a professional engineering designation and a
representative with marketing expertise.
Discussion:
It was clarified that the Clerk would only contact those citizens who submitted applications
in January of this year to serve on the PSDC Board and that it would not be open to the
public at this time.
The following was also discussed:
• Role of the Nominating Committee members and selection process
• Qualification criteria and synergies of experience
• Public notice
• PSDC Articles of Association outline the qualification requirements for Board members
• Recent PSDC Board resignations
Motion Carried.
After Committee discussion, the following motion was put forward:
Motion:
Moved by Councillor Gordon MacDonald, seconded by Councillor Gillespie, that in the
event the recent applicants do not re-offer and/or do not have the required expertise in the
engineering and marketing fields, the Clerk be authorized to place the required
advertisements for these vacancies on the Board without the requirement to bring the matter
back to the Nominating Committee.
Motion Carried.
Councillor Gillespie advised that he had previously reached out to CBU Students' Union and
Faculty for representation on the Diversity Committee. Councillor Parsons advised he will reach
out to his contacts at Cape Breton-Victoria Regional Centre for Education regarding the
vacancy. Mayor McDougall indicated that she is scheduled to meet with CBU and will bring the
representation vacancy on Diversity Committee up in that conversation.
Nominating Committee
Minutes May 11,2021 Approved June 23,2021 Page- 8
Mayor McDougall commended staff with the ongoing efforts made to fill vacancies on
Committees and Boards.
Adjournment 10:57 a.m.
Mayor Amanda M. McDougall Deborah Campbell Ryan
Municipal Clerk
/slm