HomeMy WebLinkAboutAudit Committee Minutes January 18, 2022 Cape Breton Regional Municipality
Audit Committee Minutes
Tuesday,
January 18, 2022
10:26 a.m.
Via Videoconference
Deputy Mayor Earlene MacMullin called the meeting to order.
Present: Deputy Mayor Earlene MacMullin, Chair
Councillor Cyril MacDonald
Councillor Glenn Paruch
Councillor Steve Parsons, Vice-Chair
Mark Galley, Citizen Appointee
Rakesh Kochhar, Citizen Appointee
Staff. Marie Walsh, Chief Administrative Officer
Jennifer Campbell, Chief Financial Officer
Deborah Campbell Ryan, Municipal Clerk
Demetri Kachafanas, QC, Regional Solicitor
Adam MacNeil, Manager of Finance
Sharon MacSween, Recording Secretary
Absent: Councillor Lorne Green (Regrets)
Also Attending: Councillor Eldon MacDonald
Councillor Darren O'Quinn
CBRM Audit Committee
January 18,2022 Approved August 24,2022 Page 2 of 4
The Audit Committee met earlier this date in accordance with Section 22 (2)(f) of the
Municipal Government Act.
Summary of Decisions
Roll Call
1. Approval of Agenda:
Motion to approve the January 18, 2022 Audit Committee agenda as circulated. Carried.
2. Appointment of External Auditors —2022-2026:
Motion that a recommendation be made to Council to appoint MNP as our External
Audit Services provider for a 5-year term commencing 2021/22, renewable on an annual
basis by the Audit Committee for years ending 2022/23, 2023/24. 2024/25, and 2025/26.
Carried.
Adiournment
CBRM Audit Committee Minutes
January 18,2022 Approved August 24,2022 Page 3 of 4
The Audit Committee met earlier this date in accordance with Section 22 (2)(f) of the
Municipal Government Act.
Roll Call
1. Approval of Agenda:
Motion:
Moved by Councillor Paruch, seconded by Citizen Kochhar, approval of the January 18,
2022 Audit Committee Agenda as circulated.
Motion Carried.
2. Appointment of External Auditors —2022-2026:
Jennifer Campbell, Chief Financial Officer (CFO), reviewed her Memo which was
included in the agenda package. She noted that the finalization of the March 31, 2021
year end audit concluded the 5-year contract with MNP. The Finance Department
solicited competitive public bids for external auditing services for the Water Utility, Port
of Sydney Development Corporation and the Cape Breton Regional Municipality. Two
eligible bids were received by the closing on January 6, 2022.
The CFO then reviewed the evaluation and scoring process that was included in the
Request for Proposals (RFP) document. She advised that staff ranked MNP as the highest
scoring proponent and recommend that the Audit Services RFP for 2022-2026 be
awarded to MNP. She further advised that per policy, the Audit Committee is responsible
for recommending the appointment of an auditor to Council.
After the presentation by the CFO, the Committee discussed:
Number of responses to the RFP
• Longevity of the contract and pricing
• MNP as the incumbent service provider(formerly known as MGM)
• Auditor independence and quality controls
After discussion, the following motion was put forward:
Motion:
Moved by Councillor Parsons, seconded by Councillor Cyril MacDonald, that a
recommendation be made to Council to appoint MNP as our External Audit Services
provider for a 5-year term commencing 2021/22, renewable on an annual basis by the
Audit Committee for years ending 2022/23, 2023/24. 2024/25, and 2025/26.
Motion Carried.
Continued...
CBRM Audit Committee Minutes
September 29,2021 Approved August 24,2022 Page 4 of 4
Meeting Adiourned at 10:35 a.m.
Deputy Mayor Earlene MacMullin Deborah Campbell Ryan
Municipal Clerk
/slm