HomeMy WebLinkAboutAudit Committee Minutes September 28, 2020 Cape Breton Regional Municipality
Audit Committee Minutes
Monday,
September 28, 2020
1:30 p.m.
The Deputy Mayor called the meeting to order and noted the following participants
in the Video/Teleconferencing:
Present: Deputy Mayor Ivan Doncaster, Chair
Councillor Clarence Prince
Councillor George MacDonald
Councillor Darren Bruckschwaiger, Vice Chair
Ian MacLean, Citizen Appointee
Rakesh Kochhar, Citizen Appointee
Staff. Marie Walsh, Chief Administrative Officer
Jennifer Campbell, Chief Financial Officer
Deborah Campbell Ryan, Municipal Clerk
John MacKinnon, Deputy Chief Administrative Officer
Michael Ruus, Director of Planning and Development
Adam MacNeil, Manager of Finance
Sharon MacSween, Senior Administrative Assistant
Angela Ross, Recording Secretary
Also Mayor Cecil P. Clarke
Attending: Councillor Steve Gillespie
CBRM Audit Committee
September 28,2020 Approved May 12,2021 Page 2 of 6
Summary of Decisions
Roll Call
1. Approval of Minutes:
Motion to approve the Audit Committee Minutes of:
➢ June 3, 2020
Motion Carried.
2. Approval of Agenda:
Motion to approve the September 28, 2020 Audit Committee agenda as circulated.
Carried.
3. Annual Financial Report—Year Ended March 31, 2019:
The Annual Financial Report—Year Ended March 31, 2020 was presented by the Chief
Financial Officer.
For information only.
4. MNP —Presentations:
a) Draft CBRM Consolidated Financial Statements for Year Ended
March 31, 2020:
The Draft CBRM Consolidated Financial Statements were reviewed.
b) CBRM Draft Water Utility Financial Statements for Year Ended
March 31, 2020.
The Draft Water Utility Financial Statements were reviewed.
C) Audit Findings Report for Year Ended March 31, 2020:
The Audit Findings Report was reviewed.
d) Draft Management Letter:
The Draft Management Letter was reviewed.
Continued...
CBRM Audit Committee
September 28,2020 Approved May 12,2021 Page 3 of 6
Summary of Decisions (Cont'd)
Motion that a recommendation be made to Council to approve and release the:
• Audit Findings Report for the Year Ended March 31, 2020
• CBRM Consolidated Financial Statements for the Year Ended March 31, 2020
• CBRM Water Utility Financial Statements for the Year Ended March 31, 2020
Carried.
NOTE: In—Camera Session followed pursuant to Section 22(2)(g) of the
Municipal Government Act.
Adiournment
CBRM Audit Committee Minutes
September 28,2020 Approved May 12,2021 Page 4 of 6
Roll Call
1. Approval of Minutes:
Motion:
Moved by Councillor George MacDonald, seconded by Councillor Prince, approval of
the Audit Committee Minutes of:
➢ June 3, 2020
Motion Carried.
2. Approval of Agenda:
Motion:
Moved by Councillor Prince, seconded by Councillor George MacDonald, approval of
the September 28, 2020 Audit Committee Agenda as circulated.
Motion Carried.
3. Annual Financial Report- Year Ended March 31, 2020:
Ms. Jennifer Campbell, Chief Financial Officer, introduced and welcomed CBRM's
auditor, Mr. Darren Chiasson from MNP.
Ms. Campbell then presented the Annual Financial Report for the Year Ended March 31,
2020.
Ms. Campbell extended her appreciation and recognized the efforts of Finance staff,
Department managers and support staff.
For information only.
4. MNP —Presentations:
a) Draft CBRM Consolidated Financial Statements for Year Ended
March 31, 2020:
Mr. Darren Chiasson, MNP, thanked Jennifer Campbell and her team and noted that she
provided an excellent summary of the Draft CBRM Consolidated Financial Statements
for Year Ended March 31, 2020. He advised that the Auditor's Report will be attached to
the financial statements once they are approved by Council.
Continued...
CBRM Audit Committee
September 28,2020 Approved May 12,2021 Page 5 of 6
MGM &Associates—Presentation (Cont'd):
b) Draft CBRM Water Utility Financial Statements for Year Ended
March 31, 2020:
Mr. Chiasson explained that the Water Utility Financial Statements were prepared on a
different basis of accounting and are, in their opinion, present fairly the position of the
Utility and the results of its financial performance and its cashflows for the year in
accordance with the Accounting and Reporting Handbook for Water Utilities in Nova
Scotia.
C) Audit Findings Report for Year Ended March 31, 2020:
Mr. Chiasson reviewed the Draft Independent Auditors' Report and explained that they
were asked to perform an audit engagement of the financial statements and advised that
the findings were the same for both the Consolidated and the Water Utility Financial
Statements.
Mr. Chiasson advised that they have substantially completed the audit and explained the
housekeeping items that are left before the statements can be released and final.
d) Draft Management Letter:
Mr. Chiasson reviewed the Draft Management Letter, noting the requirement to address
issues from the previous year and highlighted the following:
• Tangible Capital Assets
Centre 200 —Point of Sale system
Vacation and sick time accrual remain to be manually produced
• Port of Sydney formal lease
Water treatment costs
During discussion after the presentation, Covid-19, estimates of bad debt and tax
receivables were discussed.
After discussion, the following motion was put forward:
Motion:
Moved by Citizen Kochhar, seconded by Councillor George MacDonald, that a
recommendation be made to Council to approve and release the:
• CBRM Consolidated Financial Statements for the Year Ended March 31, 2020
• CBRM Water Utility Financial Statements for the Year Ended March 31, 2020
• Audit Findings Report for the Year Ended March 31, 2020
Motion Carried.
CBRM Audit Committee
September 28,2020 Approved May 12,2021 Page 6 of 6
Note: At this point in the meeting, staff left the meeting, so that the auditors and
members of the Committee could meet in closed session pursuant to Section 22(2)(g) of
the Municipal Government Act.
Adiourned at 2:35 p.m.
Deborah Campbell Ryan
Municipal Clerk
/acr