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Cape Breton Regional Municipality
Policy Respecting Photocopier Service
STATEMENT OF POLICY:
• Recognizing the contribution of charitable and not-for-profit organizations
to the community, it shall be a policy of the Cape Breton Regional
Municipality (CBRM) to provide limited photocopier service to these
organizations.
1.0 DEFINITION:
• For the purpose of this policy, charitable and not-for-profit organizations
are defined as groups and organizations performing community, social or
health services to the community or providing a service that could be
considered a municipal service.
2.0 OBJECTIVES:
2.1 It is the objective of this policy to ensure that this service is
provided without interrupting the daily activities within CBRM
departments or negatively impacting the CBRM operating budget
or building security.
3.0 RESPONSIBILITIES:
3.1 The CBRM Council will approve the Photocopier Service Policy.
3.2 The criteria outlined herein may be amended from time to time by
the General Committee.
Photocopier Service Policy 2
3.3 This service shall be provided by the staff in the CBRM Recreation
Departments and Citizen Service Centres (CSC) and it shall be the
responsibility of those staff to insure that the criteria and procedure
outlined herein are adhered to.
4.0 CRITERIA:
4.1 The following shall constitute the criteria for the provision of
photocopier service:
Additional Charges
Maximum/Year Copy only CBRM paper & copy
500 copies(single sided) $0.12 per copy(includes HST) $0.23 per copy
no charge (organization uses own (includes HST)
paper supply)
5.0 PROCEDURE:
5.1 This service shall be provided based on the following procedure:
a. The organization must complete the Request for
Photocopying Service Form (Appendix A) and submit it to
the CBRM staff member.
b. The staff member will advise the organization's
representative as to when the work can be completed and
arrange pick up of same.
C. Only CBRM staff shall be permitted to operate the
photocopier equipment for security reasons and to avoid
equipment breakdown.
d. CBRM staff will be required to maintain a record of the
photocopier service provided to these organizations.
e. Any photocopier usage over and above the annual
allotment shall be paid for before completion of the work.
Approved by Council: September 15, 1998
Amended by Council: March 15, 2016
Cape Breton Regional Municipality
Photocopier Service Policy 3
APPENDIX"A"
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CBRM
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Cape Breton Regional Municipality
REQUEST FOR PHOTOCOPIER SERVICE
NOTE: The photocopier is shared with other departments and same day service
may not be available. Please ensure that your request is submitted well in
advance to allow sufficient time to process same.
DATE OF REQUEST:
DATE WORK TO BE COMPLETED:
NAME OF GROUP/ORGANIZATION:
CONTACT: TEL:
POSITION IN ORGANIZATION:
ADDRESS:
NUMBER OF COPIES REQUIRED:
SINGLE SIDED: ❑ DOUBLE SIDED: ❑
SIGNATURE:
OFFICE USE ONLY
METER READING START END
DEPARTMENT AUTHORIZATION:
Cape Breton Regional Municipality